Hawaii Association for Health, Physical Education, Recreation and Dance

Privacy Policy (Version 1.0 - Last Updated August 1, 2007)

Our Commitment. Hawaii Association for Health, Physical Education, Recreation and Dance (HAHPERD) understands the importance of protecting your personal information. We are committed to protecting your privacy. We want to make sure you understand how the personal information you provide to us is being used as well as the choices that you have regarding this information. The following policy discloses our procedures surrounding this commitment.

Scope of Policy. This Privacy Policy covers the privacy practices used by HAHPERD on this web site as well as their offline data collection, use, and disclosure activities. HAHPERD maintains high standards for the protection and privacy of users of their web site as well as for those that have offline interactions with HAHPERD. Please read this Privacy Policy carefully as it states how we may collect, use, and disclose personal information about you. Please also read the Terms and Conditions governing your use of the web site.

Links to Other Sites. The web site contains links to web sites not under the HAHPERD's control and managed by third parties with independent information and privacy practices. For your protection, we suggest you read the privacy policies of the web sites to which you are redirected before supplying any personal information via these web sites. In addition, we have no control over information that is submitted to, or collected by, these third parties that you link to. Accordingly, you should consult these other web sites' privacy policies when accessing or using such other web pages.

Changes to this Policy. This Privacy Policy is subject to change to adjust to business needs. Whenever there are changes, the modified Privacy Policy will be posted and will be effective at that time. Accordingly, it is recommended that you regularly check for updates to this Privacy Policy; we will provide a version number and date at the top of the document for your reference. When an updated Privacy Policy is posted on the Site, we will also post a notice on the Site notifying you of the change. If the change is not acceptable to you, you should communicate your concerns using the points of contact below. We will address but, we cannot guarantee that we will be able to accommodate your concerns. If the changes to the web site or our accommodations are not amenable to you, consideration of discontinuance of use of the web site is recommended.

Collection of Information. HAHPERD will gather personal identifiable information offered from you in both our online and offline processes when it is voluntarily submitted by you. The types of information collected may include but are not limited to your name, e-mail address, phone number, school, residential and business postal addresses.

HAHPERD collects information online in the following ways:

Upon registration as a user on our web sites
Upon registration as a member of our Organization
Upon registration for conferences or events
Upon completion of our online surveys
Through e-mail communications, including communications you originate from the "Contact Us" page
When updating personal information

HAHPERD collects information offline in the following ways:

Upon registration as a member of our Organization
When updating member information
Upon payment of dues
When accepting and processing applications
From conference registrants
Via trade show vendor contacts in exhibit sales
From vendors, contractors, and others
From volunteers
From scholarship and fellowship application forms
From other various applications and forms
From instructors, professors and colleagues
From the education and state boards

Automatic Collection of Information. In the course of providing you with the services found on our web site, our Web and application server will automatically collect usage-related information, including the URLs that you access through our Site, the date and time of your usage, your Internet protocol (IP) address, your Internet service provider (ISP), referring/exit pages, platform type, date/time stamp, number of clicks, and your browser type. We collect this information so we can perform effective capacity planning, administer the Site, troubleshoot web site performance, track users' movements in the aggregate, gather demographic information for aggregate use, and accurately document revenue-generating transactions for our business partners. We use a tracking utility that uses log files to analyze user movement.

Disclosure of Your Personal Data. HAHPERD may share some or all of the personal data collected through this web site with HAHPERD affiliates, who use this data in accordance with this Privacy Policy. HAHPERD and HAHPERD affiliates may share personal data collected through its web sites to administer and schedule programs, events and offerings. These affiliates may need information about you in order to perform their functions. These companies are not authorized to use the information we share with them for any other purpose. In addition, there may be some other, limited circumstances in which HAHPERD or HAHPERD affiliates may share or transfer the personal data in our databases, for example, to comply with a legal requirement, for the administration of justice, to protect your vital interests, or in the event of reorganization, or similar event.

While no method of data transmission is guaranteed against unlawful third party interception or other misuse, HAHPERD uses commercially reasonable efforts to ensure protection of your data including industry-standard encryption and offline security methods in our physical facilities (e.g., your data is protected onsite by the hosting company's computer policies).

Children. HAHPERD does not knowingly collect personal data from children under the age of thirteen. If you are under thirteen, please do not give us any personal data. If you have reason to believe that a child has provided personal data to HAHPERD, please contact us, and we will try to delete that information from our databases.

Governing Law. This privacy policy forms part of our web site Terms & Conditions and as such shall be governed by and construed in accordance with the laws of the State of Hawaii.

Questions About Our Privacy Policy. If you have any questions about this privacy policy or concerns about the way HAHPERD processes your personal data, please contact us.